Manage Email Accounts Welcome to our cPanel tutorial to send and  receive email you need an email account cPanel   makes it easy to set up and manage email accounts  this video tutorial will show you how to manage   existing email accounts on cPanel if you want to  see how to create an email account we demonstrate   that in another video I'll drop a link in the  description below let's go ahead and log in to cpanel here we are in the cPanel Home interface  let's scroll down to the email section and then   click the email accounts icon the email accounts  interface will appear the counter at the top of   the interface says we have eight accounts  and this account sales package has a limit   of 25 accounts so the counter shows we have 17  available accounts this table list the email   accounts on this cpanel account the search  bar allows you to search for an email account   just enter what you want to search for I'll go  ahead and clear the search bar you can use these   filters to search for all accounts restricted  accounts accounts over their storage limit or   the system email account the system email account  receives email when a sender doesn't route it to a   mailbox that exists we'll talk about this account  later this pagination tool lets you flip through   pages of accounts click this gear icon to set  the number of accounts that will appear on a page   you can also sort the table by clicking on one  of the headers let's look at an entry in this   table the more icon lets you see more details if  any exist to delete an email account click delete   then click delete again to delete this account  permanently but I don't want to do that right   now so let's click cancel and close the details  of this account these checkboxes allow you to   select multiple accounts and delete them all with  the delete button once again I am going to cancel   let's click this check box to deselect all the  accounts you can click check email to open the   email account in Webmail we'll go over Webmail in  another video I'll drop a link in the description   you can also get information about how to connect  a device or client to this email account but we'll   go over those options in a little bit instead  let's manage the details of this account click   manage the manage and email account interface  will appear we see the email account at the top   and you can check email from this link let's  say the user forgot their email password we   can set up a new password for them enter the  password in the password text box what did you   type in there click the eyeball icon to reveal  the password oh no you can see my password I   better hide that again the strength bar indicates  the relative strength of the password you entered   you can also click generate and have the system  generate a strong password for you click the   down arrow to configure other requirements for  this password such as minimum password length   uppercase letters numbers and symbols to change  an email accounts mailbox quota enter a new amount   in the allocated storage space text box or select  unlimited this is useful when a user's mailbox is   near its quota and you want to give them more  storage space to suspend an account use the   options under restrictions you can select how you  want to suspend the account including whether or   not they can receive email send email or log in  the difference between suspend and hold is that   suspend does not allow the account to send any  emails at all while a hold allows the user to send   an email to the server but holds those messages  in a cue until you unsuspend the account next we   have the plus addressing options by default the  system will automatically create folders for you   we'll go over plus addressing in more detail later  for now let's save our changes if you want to make   more changes to the account after you update it  select the stay on this page after I click update   email settings checkbox we will do that because  I have more to show you let's click update email   settings a success message will appear and the  account has been updated okay this is what I   wanted to show you this sidebar has lots of useful  links let's look at free up email storage this   brings up the email disk usage interface you  can look for anything using up a lot of space   in your account to get back under quota we'll  go over this interface in another video there   is the manage email filters option this lets you  create rules on your account to send messages to a   particular folder or delete them automatically  we'll go over this interface in another video   then there is send automated responses this option  allows you to create an automatic response to an   incoming message it's useful for vacation notices  once again we'll go over this interface in another   video to connect a male client to your computer  tablet or other mobile device click connect   devices if you click any of these your browser  will download a script that you can click to   configure your mail client for the account if you  do not see your mail client on this list or you   wish to set up your mail client manually scroll  down to the mail client manual settings section   it may help to understand a few terms you see on  this page POP 3 downloads email to your computer   IMAP keeps your email stored on the server SSL is  an encryption method that secures connections to   the email server okay let's let's go back to the  interface enter these settings into your email   client during the setup process you can also mail  these instructions to an email account enter the   email account and click Send let's go back to  that manage an email account interface you can   also configure your calendars and contacts here  I'll drop a link to our calendars and contacts   documentation below finally you can get additional  help by clicking on the about this interface link   let's go back to the email accounts interface and  talk about the system email account remember this   is the account that receives email when a sender  doesn't route it to a mailbox that exists the   system email address controls the shared address  book for this cpanel account your domain's email   accounts can use this shared address book for  collaboration purposes set the toggle to on or   off by default mailbox names are utfc 7 encoded  which means that the system saves these mailboxes   to the file system as unencoded strings and breaks  some types of email filters enable UTF Aid support   to resolve these issues email addresses that use  plus addressing will automatically create folders   for those plus addresses with plus addressing  you can create variations of your email address   by adding a plus sign followed by a tag this  modified address will still deliver deliver   emails to your main inbox for example if your  email is River example.com you can use River   plus news@ example.com to sign up for newsletters  this can be useful for organizing your emails   tracking emails and managing spam you can set  your email to create folders for plus addressing   automatically enable this toggle to automatically  create folders when this email address receives a   message that uses plus address this way the system  will place a message addressed to River plus news   at example.com in a new folder called news I'll  drop a link in the description below for more help   with plus addressing there are also links here to  access Webmail or manage the account's dis usage   finally you can also manage the routing options  for the system address by clicking manage default   address again we'll go over that in another  video the video links are in the description   below for more information about cpanel your  hosting platform of choice visit our website at   cpanel.net and on social media at cpanel thank  you so much for watching and have a great day